Data Protection Officer Outsourcing

Transfer personal and organizational responsibility for GDPR to competent professionals and a specialized company.

Do you have these problems?

Wasting a lot of time and can't distinguish the important from the secondary?

Do you spend a lot of time and energy on every decision?

Is your company in desperate need of a DPO (Data Protection Officer) under Article 37 of the GDPR, but there are no specialists in the labour market with the relevant competence available?

You have trained an employee to work with the GDPR, but s/he is now leaving for another company for a higher salary?

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Do employees, including the DPO, postpone tasks on personal data “for later” because they have more urgent responsibilities?

Do you want to appoint an efficient DPO in order to gradually bring your company in line with the GDPR?

Are you acting blindly due to a lack of experience?

You are worried that your company will have to deal with the supervisory authority in the foreseeable future, but no one in your company wants to take responsibility for the GDPR compliance?

Do you need a DPO?

The GDPR requires the appointment of a DPO (Data Protection Officer), i.e. a person responsible for the protection of personal data in cases where your company, by the nature of its activity:

Monitors data subjects on a large scale

For example by means of video surveillance cameras, location, or tracking.

Handles a wide range of sensitive data

Handles a wide range of sensitive data, in particular related to health, genetics, biometrics, and information from which racial or ethnic origin, political views, religious or philosophical views can be identified.

A DPO will be able to help the organization in maintaining its GDPR compliance as:
  • new processes and projects with personal data are introduced;
  • the structure of the organization is changing with new departments and divisions, branches and representative offices, where you need to configure the process of protecting personal data again;
  • new untrained employees who may violate the Regulation out of ignorance;
  • new Data Processing Agreements with customers or contractors are signed.

A DPO is needed so that all processes for protecting personal data have a single owner (process owner), who coordinates the efforts of many departments and is responsible for it.

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In-house DPO

It is good to have a competent DPO on staff, as:
  • Fully conversant with the processes within the business entity.
  • Always in touch.
  • The DPO does not share any information about the internal processes outside the organization.
data privacy

However, there are very few competent DPOs available for hire. According to some estimates, in the EU alone, it is now necessary to hire more than 75,000 full-time DPOs. Trained specialists are sorely lacking even in Western Europe.

Therefore, domestic companies often appoint a member of their existing staff to act as a DPO, increasing the employee’s workload, as well as investing considerable time and money in  GDPR training, such as our Data Privacy Professional course. At the same time, there is always a risk that the DPO trained with your resources will leave you for another company, where s/he  has been offered better conditions. It is also  common for an employee, assigned as a part-time DPO, to postpone personal data tasks to focus on her/ his  main job in the company.

Let’s say an information security officer takes on the role of the company’s DPO.  Most likely due to her/his main area of expertise, such DPO will be primarily concerned with technical measures related to information security, rather than informing data subjects about personal data collected by the company. And s/he will certainly not be able to correctly draft documents such as a privacy policy or a contract with a data processor.

A lawyer appointed as a Data Protection Officer, on the other hand, might handle the task of drafting necessary documents better but fail at implementing technical measures that s/he  does not understand.

DPO outsourcing

In accordance with the Regulation, the DPO function can be outsourced.

This is often the most profitable solution, as you get an experienced and competent specialist who is able to make GDPR related decisions quickly and can be held accountable for them.

Time saving (experienced DPO will be able to make a decision way quicker than an unqualified employee forced into the DPO role);
Insurance that decisions made will be correct (free from factual errors and misinterpretation of the Regulation provisions);
Avoidance of sanctions by supervisory authorities (the DPO is able and knows how to communicate with the supervisory authority, what documents the company needs to provide , even if your company has not yet met all the requirements of the Regulation);
Mitigation of the difficulties and costs of recruiting, onboarding, and retaining an employee in the DPO position;
An external DPO is free from possible conflict of interest and remains objective;
There is no need to create a separate workplace, provide social benefits, or introduce a new person to an already cohesive team. The outsourced DPO will not go on vacation, take time off, or be absent due to illness.

The benefits of our service
Transfer personal and organizational responsibility for the GDPR related tasks to competent professionals and a specialized company.

Our DPOs have international certificates

According to Article 37 of the GDPR, Data Protection Officers should have specific competencies, including “expert knowledge of data protection law and practices”. Our DPOs have international certificates: CIPP/E and CIPM.

Our DPO team is located in 3 countries

Our DPO team is based in 3 countries, speaks 5 languages, including Russian, English, and German, and is well-versed in the specifics of the CIS region.

Our specialists are experts in various fields

By purchasing the DPO outsource service from us, you get not just one specialist, but a whole team. The expertise of our employees in law, cyber security, information systems and software development is essential for most companies.

Our DPOs have a set of competencies in privacy, governance, IT

Since achieving GDPR compliance inevitably entails optimization of some of the company's business processes, a DPO is required a rare set of competencies in the various field of expertise, such as privacy, management, IT, etc. which our specialists possess.

We have built a solid experience in helping companies of different maturity and nature of business

We have gained extensive experience in implementing the GDPR in companies of various levels of maturity and business areas (banks, airlines, online stores, social networks, IT start-ups and etc.), both in the EU and CIS countries.

Skills and knowledge

Our DPOs constantly develop their skills and acquire best practices from all over the world by participating in international conferences and being members of the International Association of Privacy Professionals.

Our company is Nymity’s partner in CIS region.

The work of our consultants is based on the globally recognized Nymity Privacy Accountability Framework.

And most importantly

Our experts genuinely love and cherish their work, unlike the employee who has been assigned to deal with the GDPR, and for whom it is just “another headache”.

Consultants

How does it work?

A DPO should be appointed, according to the Regulation for as long as the main activity of your company falls under Article 37 of the GDPR.

We conclude contracts for outsourcing this role for 1 or 2 years. And extend them as necessary.

Such a long period of time  is necessary because our DPOs usually begin their work by bringing your company into compliance with the GDPR. This task alone can take several years, subject to the active cooperation of your staff. Therefore, we recommend that you order   the “Full” service package.

Going forward, a DPO will be required for any changes in the company, such as a new project, process or branch, new employees or contractors. But her/his involvement may be lower, and fewer hours of work will be required.

1
Step 1.

Getting acquainted with the activities of your company and audit of the current situation. GDPR non-compliance analysis (gap-analysis).

2
Step 2.

Bringing your company to an acceptable level.

3
Step 3.

Maintaining the achieved level of compliance. Aligning emerging projects and processes.

Work description

  • Development and oversight of the implementation of a plan to bring your company into compliance with the GDPR
  • Communication with supervisory authorities in any EU or CIS country
  • Handling requests from data subjects (complaints, inquiries, clarifications…)
  • GDPR non-compliance analysis (gap-analysis)
  • Maintaining a register of treatments in accordance with Article 30 of the GDPR
  • Providing advice and support
  • Regular updating of the personal data protection policies and procedures
  • Preparing for GDPRArticle 42 certification (if established by the authorities)
  • Development and update of documentation and policies on personal data protection
  • Conducting DPIA (Data Protection Impact Assessment) for risky processes
  • Conducting DPIA (Data Protection Impact Assessment) for risky processes
  • Management of personal data breaches and notifications of data subjects and supervisory authorities in accordance with Articles 33-34 of the GDPR

Application

Fill out the form and you will:
  • Be able to ask questions in the field of personal data protection.
  • Find out if this product is suitable for your company or project.
  • Get directions on cost, duration, and other details.

We will be happy to talk and schedule an online meeting with a privacy expert!

P.S. Seemed that none of the services listed on the site is suitable for you?
Describe your situation in the “Comment” field. We are very flexible and always offer customized solutions.

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